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FAQs

It is preferable for the JP to see your original on-line using a cellphone, laptop or similar device.  When this is not possible, you can make a Statutory Declaration affirming that the copy is a true copy.  There is a prepared form for this on this website… Statutory Declaration for e-doc… which must be completed and presented, unsigned, to the JP together with the copy(ies).

JPs fluent in another language note this beside their name on the ‘Find a JP’ page.   There is a search box labelled ‘language skill’.   CAB offices also have language line contacts for a wide range of languages.

No, not as a JP but some JPs are also registered Marriage Celebrants. A list of celebrants in New Zealand is available on the internet: https://www.celebrantsassociation.co.nz/member-directory/

Some applications require you to provide certified photo/s of yourself to go with an application, etc. Provided you have existing valid photo ID (e.g. passport, driver licence) then the JP can easily confirm you are who you say you are and certify your photos. If you have no current photo ID, it is suggested you inform the agency requesting the ID and request how to proceed.

You may consider making a Statutory Declaration as to your identity.    Stat Dec – Identity

Yes – If the original has been downloaded and printed from the Internet, the JP will need to see the “original” on a cellphone, lap-top or similar device that is connected to the Internet.   It is up to you to ensure that the JP can access and view the original via wifi etc.,

JPs are available at some 70 Service Desks: there is likely to be one near you and open at popular times. No appointment needed. Find it in the Service Desks section on our website (see link below)

If you wish to make an appointment with your local JP go to ‘Find a JP’ .

Links for Service Desk and Find a JP are below:
Service Desk
Find a JP

In short, JPs can:

  • witness your signature on a document
  • certify copies of documents for you
  • complete an affidavit for you
  • complete a statutory declaration for you
  • confirm your identity

JPs also carry out other duties specific to some documents and requirements.

The first step is to apply through your local  Member of Parliament.   The steps are outlined below.

The office of Justice of the Peace in New Zealand dates back to 1814, but in England the first JPs were appointed more than 800 years ago as “keepers of the peace”.

Today’s JPs in New Zealand have powers under a brief Statute, the Justice of the Peace Act 1957. Under Section 3 the Governor-General appoints “fit and proper persons” to be JPs.

Those wanting to become a JP should note the following:

  • Candidates must have a genuine desire to serve: they pledge to provide JP services rostered at a Service Desk and in their free time, to train and remain competent, active and up to date.
  • Nominees must be respected as persons of good character, show good judge, have integrity, a good standing (which is not to be identified as material prosperity) and a record of community service

The purpose of an appointment is not to bestow an honour on a deserving citizen, but to serve the public. Notwithstanding a person’s character and ability, appointments are made only where there are not already sufficient Justices to meet the requirements of the public.

A nomination having been made by the Member of Parliament, the procedure is as follows:

  1. A confidential check is made through New Zealand Police to establish if the nominee has any record of criminal convictions.
  2. A questionnaire is completed by the appropriate local Justice of the Peace Association on the need for additional Justices in the nominee’s business or residential areas.
  3. The nominee is required to be interviewed by a District Court Registrar who makes a report to the Minister of Justice.
  4. The Minister usually considers the nominations at monthly to six weekly intervals. If the Minister then decides that the appointment is desirable, notification is sent to the Member of Parliament concerned that the appointment will be recommended to the Governor-General. Where the nomination is declined, the Member is likewise notified.
  5. Appointments are made by a warrant signed by the Governor-General. Notice of appointment is published in the New Zealand Gazette.
  6. Appointees are advised of their appointment by the Secretary for Justice and are issued with a warrant of appointment.
  7. Appointees are not entitled to act as Justices until they have taken the oath of allegiance and the judicial oath as required by the Oaths and Declarations Act 1957.

 

Restricted Eligibility

For many years it has been the policy of successive Ministers of Justice to decline to recommend for appointment as Justices, the members of certain professions or callings, because of their special duties and responsibilities. These include Members of Parliament, barristers and solicitors, practising medical practitioners and persons working in various aspects of law enforcement. There has also been a general policy not to appoint members of the clergy and persons in religious orders.

Become a Justice of the Peace

If you are interested in becoming a JP and you live in Auckland, New Zealand, please fill out this form:



















Right here:

Affidavit form     Affidavit

Identity Statutory Declaration        Stat Dec – Identity

Statutory Declaration for Translators and Interpreters     Stat Dec for translators and interpreters

Statutory Declaration for Downloaded Documents (20 KB)    Statutory Declaration for e-doc

Statutory Declaration Form – general (20 KB)    Statutory-declaration

 

 

We would like to think that JPs act so that those they assist are at all times completely satisfied. However we accept that in reality this will not always be the case and that from time to time there may be issues that need to be resolved. The Auckland Association treats every comment, criticism and complaint very seriously and one of our most important responsibilities is to ensure that all complaints are treated equitably, in a consistent and timely manner.

If you wish to make a complaint about a JP (and you will need to supply details of the name of the JP, date, location and nature of the complaint) use the form below or write a letter to our Registrar.

If you have a concern about a JP please fill out this form:

* Required














No. The form must be complete except for the part usually near the foot of the page where the signatures will be added. Once you have signed in front of the JP, the JP will sign and date the document which is normally the last action which completes the form.

Check with the JP first. Provided the JPs can satisfy themselves the copy is an exact copy or is able to photocopy the document (or witness the photocopy of the document), then they should be able to certify the copy

Some JPs may be at work or on holiday. If you can’t find one near your home, try near your work or consider going to a Service Desk where no appointment is necessary.

Links for Service Desk and Find a JP are below:
Service Desk
Find a JP

This is solely at the discretion of the JP. Please respect their decision. As a guide, it would be recommended you do not ask for an appointment after 6:00 pm.

JPs can certify a copy of an original document, or some other document that has been copied, provided the JP has both the document that has been copied and the copy so it can be compared. JPs can then satisfy themselves the copy is exactly the same as the document that has been copied, without alteration, and complete the certification.

It is preferable for the JP to see your original on-line using a cellphone, laptop or similar device.  When this is not possible, you can make a Statutory Declaration affirming that the copy is a true copy.  There is a prepared form for this on this website… Statutory Declaration for e-doc… which must be written and presented, unsigned, to the JP together with the copy(ies).

Tell the JP what is required and you will be advised what papers, ID, etc will be needed. If certified copies are being requested, tell the JP how many pages. If you are making a Statutory Declaration or swearing/affirming an Affidavit, do not sign the document before you see the JP and note – these documents must be signed by the person named in the document in front of the JP.

No, a JP is not the same as a Notary Public. Some services provided by a Notary Public are similar to what a JP does but some documents, often from overseas, require a Notary Public’s signature and stamp. A Notary Public is usually found in a lawyer’s office and there’s a charge for services. Find a Notary Public here –https://notarypublic.org.nz/find-a-notary/

Yes please, the JP is likely waiting for you and putting off any other appointments or commitments, expecting you to arrive.

You may swear on a holy book other than the Bible. There is an alternative to swearing: you may affirm, which carries the same importance as swearing on a holy book. This is called an Affirmation, made in front of the JP.

Yes – but check with the JP, who may have a bible or Holy Book available. You may have to supply the one you wish to use so your Affidavit can be appropriately sworn.

Yes you can, but the JP either has to see the original on your computer / phone or you need to have them help you make a Statutory Declaration.

Download this form, fill it out and take it to a JP. Don’t sign or complete the bottom part, you need to do that in front of the JP.

Sample-Statutory-Declaration-Form-for-Downloaded-Documents

Yes, check the Royal Federation of Justices of the Peace website for the JPs available across Greater Auckland and on islands in the Gulf (see link below).   If you live in a rural area there may be a Service Desk near you.

Links for Service Desk and Find a JP are below:
Service Desk
Find a JP

Check with the JP when you make an appointment. It will depend on the service required. If you are attending a Service Desk you should take a photo ID (Passport, Driver Licence) in case it’s needed.

A JP, as a JP, cannot be your identifier. If the JP knows you for the required minimum period and they are a NZ Passport holder, they can then be your identifier but not as a JP. If you wear head covering in your photo, a JP can be used to take the required Statutory Declaration.

No. Other than to recommend that the form must be complete, the JP cannot help you to answer any questions or write in any details.

No. The person who is to sign the Statutory Declaration (or Affidavit) must go to the JP themselves so the JP can verbally take the Statutory Declaration as well as witness the signature. Please do not pre-sign the declaration before visiting the JP.

Generally, yes this is quite acceptable, provided you also have the original document so the JP can compare it to the copy. However, if the JP is also certifying the identity of a person in the document (such as in a photo), which is usually required for a financial institution document or a real estate document, that person must attend before the JP.

JP services may be carried out on a Sunday. It is the JPs discretion however whether they make themselves available on a Sunday. Please respect the JPs decision

No. A JP needs to have a reason to apply their signature and/or stamps e.g. when certifying a copy of a document. JPs may be requested to sign and apply their stamp to a form confirming the owner of the form was the one who presented it. In this case the JP will want to see photo ID and may add wording that they are confirming the ID of the presenter by sighting, say, a passport and adding its details.

A JP is not permitted to give legal advice

New Zealand JPs do not have authority to take Australian Statutory Declarations UNLESS the form specifically includes a statement that a New Zealand Justice of the Peace may administer the Declaration.

If a document is required to be notarised, this is usually carried out by a Notary Public. You may choose to check with the agency, etc, issuing the document to see if a NZ JP is acceptable. It’s up to you to ascertain whether a NZ JP may sign… or you will have to make an appointment to see a Notary Public. Find a Notary Public here –       https://notarypublic.org.nz/find-a-notary/

Yes. The Justice can certify your photograph provided:

  • you attend the Justice of the Peace in person,
  • that your photo to be certified is recent (sometimes there is a limit to the age of the photo)
  • it is a readily comparable image, and
  • you have with you photo-identity (valid passport, driver licence).

Yes. A JP certifying documents usually means that photocopies are certified as being a true copy of the originals. Both the original and photocopy of each document must be taken to the JP.  Ensure that the photocopy is exactly the same as the original with nothing added after it was copied.

See below for copies downloaded from the internet or for those documents only available on-line.

No, JPs are not permitted to charge for their services. Nor can they accept any gratuity or gift of any kind, even if it is offered without being solicited. JPs are volunteers.  JPs who use their private photocopier may charge a nominal fee of 20c for each page.

If you REALLY feel like you want to give back you are welcome to make a donation to the Auckland Justice of the Peace Association, our bank account number is 38-9018-0314770-00